- Is every requirement linked to a function or an operational need?
- Are supply, installation, programming, testing and handover included?
- What evidence will demonstrate functional equivalence?
- Which exclusions and assumptions must bidders state explicitly?
SECURITY ADVISORY / 02
Tender & Specification Advisory
From requirements to a tender-ready technical solution.
A practical basis for sound decisions.
Good specifications connect the intended function with measurable technical requirements. We help structure the scope so that bidders can price consistently and proposals can be assessed on a common basis.
- Needs assessment and scope definition
- Door schedules and quantity analysis
- Functional specifications
- Technical schedules and bills of quantities
- System comparisons and bid evaluation
- Technical support during procurement
- Clear boundaries for supply, installation, commissioning, training and maintenance
Are the quantities, interfaces and required services defined clearly enough for comparable offers?
WHEN THIS SUPPORT IS USEFUL
Once the concept needs to become a scope that bidders can understand, price and demonstrate.
Missing quantities, vague interfaces and manufacturer-led wording make offers difficult to compare and leave gaps between trades.
- System-open performance descriptions and structured quantities
- A scope and interface matrix, including programming and handover
- Technical comparison criteria and a register of clarifications
- Agreed requirements and current schedules
- Scope boundaries and procurement stage
- Interfaces, expected evidence and acceptance criteria
A TANGIBLE DELIVERABLEOne specification.
One specification.
A matching offer schedule.
Clear position numbers connect technical requirements with the bidder’s offer. Basic scope, additional needs and ongoing services stay distinct.
GBasic scope
The agreed initial works
The agreed initial works
BOn request
Separately commissioned needs
Separately commissioned needs
JAnnual option
Recurring services
Recurring services
View a sample offer structure
| Position | Scope item | Category | Purpose |
|---|---|---|---|
| 02.01 | Door measurement | Basic scope | Door data before ordering |
| 02.02 | Project and permission planning | Basic scope | Functions, access rights and interfaces |
| 06.01–06.03 | Electronic door fittings | Basic scope | Separate standard, escape and fire-rated requirements |
| 10.01–10.02 | IT and trade coordination | Basic scope | Explicit responsibilities and handover points |
| 12.03 | Commissioning and functional tests | Basic scope | Verify operation, failure and recovery |
| 13.01–13.02 | Training and documentation | Basic scope | Prepare the operator for daily use |
| 13.03 | Additional training day | On request | Commission separately when needed |
| 15.01 / 15.03 | Maintenance / hosting | Annual option | Agree recurring services separately |
Selected, translated examples from an EIWTC offer-summary working document. Client details, project quantities and price fields are omitted. This is a structure example, not a complete specification or an offer.
Download the structure example · TXTEIWTC LV CONFIGURATOR · SAMPLE OUTPUT
Five sites. Different technologies. One traceable specification.
How can electronic access control for a water facility and remote sites be specified without committing prematurely to a manufacturer? This fictional example connects door functions, operating procedures, IT, power supply, deliverables and evidence in one structured document.
Already used internally for projects – public access is being prepared.EIWTC already uses the configurator internally to prepare project-specific specifications. Direct self-service access for external users is not yet enabled. Individual project enquiries can already be handled and subjected to professional technical review.
FICTIONAL CASE STUDY · WATER SUPPLY
One water facility. Five sites. One coherent approach.
5fictional sites
40locking points
38specification items
2PDF language editions
22 doors · 2 gates · 4 additional secured points · 12 lockers. Plus 60 contactless cards and 16 electronic keys; credentials are not counted as locking points.
OPERATIONS DRIVE THE ARCHITECTURE
Five applications. No one-size-fits-all product.
Putting every component on one list is not enough. Every locking technology requires appropriate authorisation, power, communication and failure-handling arrangements.
Locking points
Wired online entrances and gates
Six doors and two gates at the water facility and pumping station. Frequent use, traceable revocation processes, and separate tests for network and power failure.
Locking points
Wireless networked door furniture
Six administration rooms with battery-powered electronic handles. Two planned radio zones; radio coverage must be proven on site.
Locking points
Conventional offline door technology
Four offline double cylinders and two electronic fittings on assumed fire-rated doors. Authorisation periods, service opening and suitability of the complete door assembly require verification.
Locking points
Key-powered locking components
Four battery-free double cylinders and four electronic padlocks at remote sites. Electronic key validity and update routes shape the operating model.
Locking points
Electronic locker locks
Personally assigned staff lockers with controlled permissions, service opening and dedicated installation and acceptance tasks.
WHAT THE OUTPUT DEMONSTRATES
Not just equipment. Services and responsibilities, too.
The example covers quantities, design, credentials, software and licences, controllers, communication components, cabling, IT and trade coordination, installation, commissioning, training, acceptance and operational services. Price fields are intentionally empty: this is a procurement and estimating framework, not a validated cost calculation.
Specify without vendor lock-in
Describe functionality, thresholds and evidence, rather than prescribing a brand.
Detect cost gaps earlier
Review core components, infrastructure, services and, where relevant, recurring costs together.
Plan for actual operations
Distinguish revocation times, local autonomy, key updates, failure behaviour and responsibilities.
ORIGINAL DOCUMENT PREVIEW
Sample specification – Water supply
The documents are available as a German original and a structured French demonstration edition. Both cover architecture, verification principles and 38 bill items; neither is a ready-to-use tender package.
DEGerman original edition
FRFrench demonstration edition
The French edition covers all 38 bill items, their quantities and the main technical requirements, but is an edited, condensed adaptation rather than an exact or certified translation. The German R10 document remains the reference for the full source wording. Both are fictional examples and are not tender-ready.
PROJECT-SPECIFIC RULES
Relevant requirements rather than generic lists of standards.
The configurator is being developed around a set of technical, commercial and regulatory checks. For each actual project, only the applicable requirements should be selected.
Which checks and frameworks are considered?
Procurement and contracting
CRTI-B and applicable Luxembourg tender and contract rules; national procurement law and EU procurement directives where relevant.
Door functions and life safety
EN 179, EN 1125 and EN 13637 where applicable; fire and smoke requirements, including evidence for the specific door, lock, fitting and accessory combination.
Access control technology
EN/IEC 60839-11 series, functional suitability and interoperability; defined permissions, communication paths and acceptance criteria.
Privacy and operations
GDPR, access roles, logging, retention, deletion and authorisation management.
Cybersecurity and product law
NIS2 and, where applicable, CER for entities in scope; CRA, RED, EMC and, where relevant, the Low Voltage Directive for products. Scope, dates and evidence are evaluated separately.
Operation and lifecycle
Backup/restore, security updates, vulnerability handling, end of support, maintenance, documentation and recovery.
Worksite safety and interfaces
Worksite organisation, responsibilities, power, cabling routes and handovers between trades.
Manufacturer neutrality
Functional equivalence measured against demonstrable features and evidence, without unsupported brand preferences.
This rule base supports project-specific assessment. It does not replace technical suitability checks, legal advice or the necessary manufacturer, fire-safety and security evidence. No automatic NIS2, CRA or GDPR compliance is claimed.
CONTINUE WITH EIWTC
Discuss your projectWorking on a project with similar requirements?
EIWTC can already prepare project-specific tender specifications on request using the tool internally, with a professional technical review. Direct public self-service access to the configurator is not yet available.
OUR PLANNING APPROACH
Clarity at every stage.
01
Understand
Building use, risks and requirements.
02
Structure
Functions, interfaces and responsibilities.
03
Specify
Clear, system-open technical requirements.
04
Support
Decisions, procurement and implementation.
YOUR FIRST STEPBring the project.
Bring the project.
We help structure the decisions.
Tell us the building’s use, your project phase and the question you need to resolve. Existing plans, a door schedule or a draft specification provide a useful starting point.
We clarify the advice needed and agree the next step with you. Project work may cover a functional concept, technical specifications, tender comparison or coordination through testing and handover.
Enquire about a consultationCONSULTATION
€150 net per consultation appointment, plus VAT
Discuss your requirements, available documents and next planning decisions. Detailed concepts, specifications and further project support are scoped and quoted separately.
Sending an enquiry does not book a paid appointment. The appointment and its terms are agreed with you beforehand.